Special Event Permits

A permit may be required if you are planning to organize an event within the City of Brantford. If your event requires City services or impacts City by-laws or policies, you may be asked to attend a Special Event Advisory Team (S.E.A.T.) meeting.

Review the steps below to learn how to get a Special Event Permit. Please have all required forms completed and returned a minimum of 120 days before your event.

Step 1 – Review the Special Event Standard

The City of Brantford is committed to providing event organizers with an efficient and supportive process that compliments their planning efforts. You can refer to the Special Event Standard at any time to help you throughout the planning process.

Step 2 – Fill out the Special Event Application

Review our Special Event Application and please make the selections that best describe the event you would like to book. Once complete, please submit the form.

You will receive a confirmation email within a few business days that outlines additional permit applications that must be completed and submitted.

Step 3 – Additional Permit Applications

The following forms may need to be completed if directed by Special Event staff following submission of your Special Event Application. Upon completion, you will receive a confirmation email that outlines additional steps. Permit applications may include:

Brant County Health Unit - Guidelines for Special Event Food Premise including an Organizer Information Guide, Organizer Application Form, Vendor Information Guide and/or Vendor Application Form. These forms can be found on the Brant County Health Unit website at bchu.org.

2024 Special Event Rates

View location/item, description, and rates below:

Rates
Location / Item	Description	Unit of Measure	Rate (HST Included)
Brant’s Crossing	Daily rate	Per day	$282.50
Brant’s Crossing	Special events (two hours or less)	Per day	$160.64
Harmony Square	Special events (daily rate)	Per day	$282.50
Harmony Square	Special events (two hours or less)	Per day	$160.64
Neighbourhood Park	Rentals (daily rate)	Per day	$156.99
Neighbourhood Park	Rentals (hourly rate)	Per hour	$63.95
Occasional Vendor Fee	Per vendor	Per event	$56.50
Parking Lot	Full lot (hourly rate)	Per hour	$153.37
Parking Lot	Half lot (hourly rate)	Per hour	$92.02
Parking Lot	Quarter lot (hourly rate)	Per hour	$42.94
Picnic Tables	Rental	Per table	$11.30 per table
Picnic Tables	Booking fee	Per event	$56.50 per event
Portable Washroom	Two-person handwash station	Per unit	3rd Party Contractor Fee
Portable Washroom	Charge for each additional cleanout (Monday to Friday)	Per unit	3rd Party Contractor Fee
Portable Washroom	Charge for each additional cleanout (Saturday, Sunday and statutory holidays)	Per unit	3rd Party Contractor Fee
Portable Washroom	Toilet unit	Per unit	3rd Party Contractor Fee
Portable Washroom	Booking fee	Per event	$56.50
Site Plan Mapping/Prints		Per Hour (minimum of one hour)	$61.35
Special Event Permit	500 to 1500	Per event	$100.00
Special Event Permit	1500 and over	Per event	$150.00
Special Event Rental Fee	Parks	Per event	$565.82
Special Event Rental Fee	Includes major sports parks	Per event	$1,103.13
Trail Rentals	Daily rate	Per day	$267.46

Please call 519-756-9900 or e-mail us at specialeventbooking@brantford.ca if you have any questions.

Supporting Resources

Watch the following short educational videos on a range of topics related to organizing special events. More videos will be posted in the coming months.

Watch the entire Special Event Tutorials Playlist on YouTube or click the first icon "1/2" in the top right side of the video screen below to watch each video in the series.

Event Organizers are encouraged to review these supporting resources, if applicable:

Please note that submission of any form or application does not guarantee approval of your request. A Special Events Booking Clerk will contact you to review your request. Please email us at specialeventbooking@brantford.ca or call us if you have any questions or concerns during the application and booking process.